Email Signatures

Signature Guidelines

Creating an email signature can be surprisingly complex. How much information should you include? And how should it be formatted? The guidelines below will give the people you contact the information they need and present a consistent appearance for emails sent from across Dartmouth.

DOWNLOADS

Download a version of the wordmark that has been optimized for use in email signatures. Once you have downloaded it to your computer, add it to any of the email signature templates below. The wordmark should be placed at the very bottom of the signature.

NOTE: Do not copy the wordmark image directly from a web browser and paste it into your email signature. Doing so will make the wordmark render incorrectly. Instead, right-click on the wordmark to save it to your computer, and then add it to your signature from your computer's hard drive.

HOW TO CREATE AN EMAIL SIGNATURE

The links below provide instructions for creating and editing email signatures in different email clients:

WHAT TO INCLUDE

At a minimum, email signatures should include your name, job title, department, phone number, and email address, in the formats shown below.

Copy the text of the templates below and paste into the signature field of your email client. If using the wordmark, place the wordmark as the last line of the signature.

Minimal signature

First Last
Job Title
Department
Dartmouth
603-646-XXXX
first.last@dartmouth.edu

Minimal signature with multiple phone numbers

First Last
Job Title
Department
Dartmouth
(o) 603-646-XXXX
(m) 603-555-XXXX
(f) 603-646-XXXX
first.last@dartmouth.edu

Signature with mailing address

For some offices and recipients, it makes sense to include the mailing address as well.

First Last
Job Title
Department
Dartmouth
Street Address
Hanover, NH 03755
(o) 603-646-XXXX
(m) 603-555-XXXX
(f) 603-646-XXXX

Expanded signature with links

Social media and/or website links may also be included in the following recommended format:

First Last
Job Title
Department
Dartmouth
Street Address
Hanover, NH 03755
(o) 603-646-XXXX
(m) 603-555-XXXX
dartmouth.edu | Facebook | X | Instagram

WHAT NOT TO INCLUDE

Vcards
Quotations
Images other than the wordmark