Monday through Friday at 1 a.m. E.S.T. VOX is not sent on weekends or holidays.

Items must be submitted before 4 p.m. for the following day (Friday for Monday) to be distributed to the appropriate list(s), unless a different distribution date is indicated.

You may submit an item up to 30 days in advance.

Any edits or changes must also be completed by 4 p.m. on the business day before publication, as they will need to go through the approval process again. Items submitted over weekends or holidays will not be approved until the next business day. For example, to ensure publication in a Monday issue of VOX Daily, the item must be submitted by 4 p.m. on the previous Friday. 

You may send your item to all populations or select specific groups, including all undergraduates or undergraduates by year; graduate students by school; all faculty or faculty by school; all staff or staff by school.

Messages are approved by a staff member in the Office of Communications.

No. VOX is an official Dartmouth communication and its announcements may affect your day-to-day activities and responsibilities. Receiving VOX Daily mailings is simply a requirement of having a Dartmouth.edu (Hitchcock.org, Tuck, Thayer, or Geisel) email address. 

The submitter is solely responsible for the content of a message. VOX staff review messages and approve or decline them, in their entirety, based on the submission guidelines. The staff assume no editorial responsibilities.

Yes, you can post an announcement and set it to be delivered up to 30 days in the future.

Yes, you can enter a name and email on behalf of someone else or the department in the corresponding "Send From" field. The address must be an active Dartmouth email address. The entered name will appear in the VOX digest item and the name will be linked to the email address. 

Items should be in by 4 p.m. during business days. Any edits or changes must also be completed by 4 p.m. on the business day before publication.

No. An announcement or event may only run once per week unless a significant detail has been changed. (i.e., room change, time change, deadline altered, etc.)

Under the "All" or "Pending" button, locate the submission you wish to change. If it has not been published, either delete it or edit the necessary details such as the date, and resubmit the corrected version.

Review the reason for the decline. The submitter will receive a notification that includes an explanation. If you have further questions after reading the email, contact vox@dartmouth.edu.

Attachments are not allowed. You can instead post the flier to your website link to it as part of your announcement.

Simply hyperlink text using the chainlink icon. Fill in the complete URL (including the https://), or email address (name@dartmouth.edu) to make them clickable links in the message. Submissions with exposed URLs will be declined.